Committee Descriptions
Ad Hoc Committees
The President, with majority Board approval, may name as many ad
hoc committees as necessary to carry out the activities of the
administration. These committees will automatically cease to exist
at the end of a President's term unless continued by the incoming
president, with Board approval. Members of these committees may be
Trustees, Members of the Association, or non-members.
By-Laws/Legal Committee
This committee will monitor the By-Laws, Articles of
Incorporation and Deed Restrictions and recommend changes when and
where necessary. The chairman of the committee, will also serve as
the Parliamentarian at Trustee and Member meetings. The committee
will work with the Association attorney who will serve as ex-officio
on the committee. This committee will establish procedures for
voting by mail or at a meeting of the members. In addition to the
chairman, there will be at least three other persons on the
committee, plus the appropriate paid staff person, who will serve
ex-officio. At least one Trustee shall be on this Committee.
Environmental Control Committee
The composition and duties of this committee will be found in
the P 700 section of the Deed Restrictions. At least one Trustee
shall be on this Committee
Executive Committee
This committee is responsible for establishing the agendas for
regular or special Trustee meetings, implementing policies and
resolutions passed by the Trustees, serving as a Personnel
Committee, resolving disputes regarding implementation of Board
policy and procedures and dealing with such other items as may come
before it. The Members of this committee will be the President, who
will serve as Chairman, the Board Treasurer and the Board
Vice-President the immediate past-President, the General Manager who
reports to the Board will serve ex-officio, and such others as
needed. However, not more than four Trustees can serve on this
committee. The Chairman of this committee will keep the Trustees
informed regarding the time, date and place of Executive Committee
meetings
Finance Committee
This committee is responsible for overseeing the financial,
insurance and audit aspects of the Association. This includes
monitoring budget preparation, all accounting procedures,
recommending outside auditors and regular reporting to the Trustees
and members. The Members of this committee shall be a Vice President
or Treasurer, either of whom shall serve as Chairman, others as
needed but, may not exceed four members of the Board of Trustees and
the paid staff person who is responsible for financial operations
who shall be ex-officio.
Long Range Planning Committee
The committee’s responsibility is to assess and evaluate the
long range vision of Candlewood Lake Association as derived from
it’s Members and make recommendations over time to meet the vision
which may include: new acquisitions, sale of property, identify
sources of income for the association, and long range assessment of
buildings, green area and all property owned by Candlewood Lake
Association. This committee will monitor and update the Reserve
Study annually. There will be maintained, a communication link with
other standing committees, and representation from them on this
committee as needed. The Committee membership should be between 9
and 12 members representing all areas of Candlewood Lake. At least 1
trustee, but no more than 1/3 of the committee membership, shall be
trustees. Members of this committee must attend a minimum of 75% of
the regularly scheduled monthly meetings to remain a member.
Standing Committees
Committees have no management function. The work of committees
is to review, research and recommend changes in policy to the Board
of Trustees. After the inception of committees, both Standing and Ad
Hoc, if replacement or additional Members are to be added to the
committee, the Chairperson will submit Member’s name to the Board
of Trustees for approval before such member may function as a voting
Member of the committee. To remove a committee Member, the
Chairperson shall suspend the Member from meetings until removal or
reinstatement of the member by the Board of Trustees. Resignations
require Board acknowledgment. The Standing Committees shall be named
by the President with the approval of a majority of the Trustees
present at a meeting not later than 60 days after the election of
new Trustees. Until new committee Members, if any are named, the
committee in place will continue to function. No more than four
Trustees may serve on any committee. If the makeup of the committee
changes, the Chairperson of each Standing Committee will submit a
committee roster to the Board Of Trustees for approval at the first
meeting following the organizational meeting when the Committee
Chairpersons and Trustees are assigned to Standing Committees.
Security/Compliance Committee
This committee shall deal with those issues involving security
for the community as well as compliance with regulatory directives
regarding safety and health. A Trustee shall serve as chairman and
membership shall include at least four other persons plus the paid
staff person responsible for security
Utility Committee
Serves the Board of Trustees in making recommendations to the
Board on issues that are related to all utility aspects of the
operation of Candlewood Lake. A trustee shall serve as chairman and
membership shall include at least four other persons, plus a paid
technical person responsible for the entire operations
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